Office Receptionist

JOB RESPONSIBILITIES:

As the Receptionist, you will be responsible for the following duties:

• Welcome visitors, determines nature of business, announces visitors to appropriate staff and ensures reception area is maintained and kept tidy.
• Screen and direct calls, respond to queries regarding PDG and subsidiaries, take and relay messages as required.
• Sort and distribute incoming mail and handle courier pick up and deliveries.
• Ensure the kitchen is adequately stocked with necessary supplies and provisions.
• Orders food and may lay-out for meetings and cleans up post meetings.
• Manage inventory and procurement of office supplies.
• Maintain a record of company-owned electronics such as laptops, phones, and other necessary items.
• Monitor social media accounts for Petroglyph Development Group
• Coordinate maintenance and repairs for office facilities, equipment, and infrastructure. Liaise with external vendors and service providers.
• Support day-to-day administrative tasks such as scheduling meetings, managing calendars, and handling correspondence.
• Oversee the organization and filing of digital records and physical documents, ensuring accuracy, accessibility, and compliance with record-keeping standards.
• Ensure that office and meeting rooms and other areas are maintained in a clean and organized manner.
• May assist with members and clients picking up forms and other paperwork.
• Support all events by coordinating with the setup, teardown, and cleanup activities.
• Maintain an up-to-date internal telephone & email listing of all PDG staff (including admin office building, Gas Bar, Saysutshun-Newcastle Island, Coast Salish Canna, Tuytaxun, and Millers).
• Provide administrative support to Subsidiary Managers, as directed by the supervisor.
• Perform other tasks and duties as assigned.

JOB REQUIREMENTS

Education:

• Minimum Grade 12 completion.
• Post-secondary education in Administration or related field an asset.

Experience:

• Minimum of 1 year of experience in an administrative role is preferred.
• Experience working with First Nation organizations an asset.

Knowledge, Skills & Abilities:

• Strong PC skills in Word, Excel, Power Point, Canva, MS Outlook are preferred.
• Ability to exercise good judgment, show initiative and be proactive.
• Strong customer service skills.
• Excellent interpersonal, written, and oral communication skills.
• High standards of ethics and confidentiality to handle sensitive information.
• Strong organizational skills with proven ability to effectively prioritize workflow and strong attention to detail.

Physical Demands

• Must be able to sit for long periods and work on a computer for 7.5 hours a day.
• May be required to lift and carry up to 15 kg.

Petroglyph Development Group offers a competitive compensation package based on experience.

Deadline Date: September 5, 2024

Preference will be given to qualified candidates with Snuneymuxw and/or Indigenous ancestry.

---

• Pay: $18.00-$23.00 per hour
• Expected hours: 30 – 37.50 per week
• Benefits:
  • Flexible schedule
• Schedule:
  • Monday to Friday
• Ability to commute/relocate:
  • Nanaimo, BC V9R 4Z4: reliably commute or plan to relocate before starting work (required)
• Application question(s):
  • Are you legally able to work in Canada?
• Education:
  • Secondary School (preferred)
• Experience:
  • Administrative experience: 1 year (preferred)
• Work Location: In person